Your journal data.
This invitation-only pilot stores a username, password hash, session and connection credentials, your uploaded working, notes, assistance level, saved AI reviews, and reflections. It does not use an AI API or advertising analytics.
Who can access it?
Your journal is private to your account and the clients you authorize. The site operator administers the server and can access stored records for maintenance. Do not include names, school details, or other people's information in photos.
When you connect ChatGPT
When you ask ChatGPT to retrieve an attempt, the connected app supplies its image, question, rubric, and journal context. Those materials become part of your interaction with ChatGPT and are governed by your ChatGPT account's data settings. ShowYourPhysics stores the summaries explicitly saved through its tools; it does not automatically copy your entire conversation.
Storage and deletion
Photos are re-encoded as JPEGs, oriented correctly, resized to at most 2600 pixels on the longest side, and stripped of embedded metadata. This retains the visible work, not the original camera file. Keep your original separately if needed.
Journal records remain until you delete them. The pilot allows up to 100 attempts and 150 MB of processed photos per account. You can delete individual attempts and all their reviews and reflections, download photos, and export journal text from the website. Students can delete their accounts; the administrator must transfer administration before deleting the administrator account.
Private operational backups may retain deleted records for up to 30 days. Deletion here does not remove copies already shared with ChatGPT or downloaded elsewhere. Expired sessions and authorization requests are cleaned up automatically.
Account access
Sign-in uses a username and password; no email service is configured. Keep your password in a password manager. Changing it disconnects other sessions and connected apps. For a lost password during the owner-led pilot, ask the project owner directly; no public support address has been configured.
Practice feedback
AI reviews are provisional and may be wrong. They are separate from your original work and student reflections. Sample marks are not official exam grades, and an assisted attempt is not evidence of independent mastery.